Whether you’re a brand new startup just beginning to get your feet wet in the business world, or an established company with years of experience behind you, good phone etiquette can be one of the most important skills to have in order to connect with your customers. The way you or your employee speaks to customers on the phone can either make or break your business, so check out this week’s marketing tip on five ways to excel in proper phone protocol.
Be Friendly In Your Greeting
Great phone conversations are all about the words you choose and the tone of voice in which your present those words, so what better way to start a conversation off right than with a friendly and informative greeting. Here’s a great formula for the perfect phone greeting: “Good morning/afternoon/evening, this is company name, I’m your name, how may I help you today?” A good greeting starts the conversation off right, and lets your customer know you’re there to serve their needs.
Speak Clearly
No one likes to speak to a mumbler one the phone. Constantly asking “What was that? Can you repeat that please, but slower?” is an instant turnoff for any customer seeking fast and easy help for a problem they have. Try to enunciate your words, and speak slow enough for anyone to understand, but not too slow, or else you’ll end up sounding like Droopy the Dog.
Listen, With No Distractions
Attentiveness to your customers’ needs is a must in a situation where their voice is the only thing you have to pay attention to. In our current world, with smartphones, emails, and Facebook taking up all of our free time, it’s important to put down the distractions and pay close attention to the most important element of your business: the customer. The customer can tell when you’re not paying attention to them.
Try To Be As Helpful As Possible
Let’s face it, your customers are going to ask questions, and sometimes, they’re going to be hard questions. That’s why they called you in the first place. So the best strategy is to try to answer whatever problems they may have with a sincere attitude. And even if you can’t immediately answer their inquiry, let them know that you are going to try to meet whatever needs they have, or at least find someone who can help them.
End It On A High Note
No, I’m not talking about opera here. I mean end the conversation the same way you began it: with a friendly goodbye and a thank you. Customers will love to hear you say, “Thanks so much for calling us. It was a pleasure serving you. Have a good day!” instead of “Okay, bye.” Remember, these are the last words the customer will hear, so make them count. It’s all about a positive attitude.
Based on my experience its very important for customers to feel that they are special in conversation and way of handling things such how nicely you promote your stuff,to celebrate with them in national days, vacations and special days…they love it.